Researcher and author profiles

Elements is the administrative tool that we use to manage publications at Deakin. Academic staff, researchers, and HDR students all have a profile in Elements to record data about their publications.

The data in Elements feeds in to many other systems such as the Deakin Staff Profiles, the DRO repository, and many types of reporting for the university.

Elements harvests publication metadata from a range of databases, including Scopus and Web of Science. Some publications need to be entered manually by authors.

At Deakin, researchers are required to:

• Claim publications in Elements in a timely manner
• Ensure reportable metadata is accurate
• Upload a published version of their work (if the publication is not findable in Scopus or Web of Science)
• Deposit the Accepted manuscript (also known as the postprint version) for traditional research outputs

Your publications in Elements:

For instructions and help with managing your Elements profile, and entering, claiming, or depositing publications - see the Publications wiki.

Configure external author IDs in Elements:

Configuring your author IDs (e.g., ORCID ID, Scopus Author ID, ResearcherID) will enhance the ability of Elements to find and match your publications. If your author IDs are set up to automatically claim matched records from these profiles, the publications will be automatically claimed in Elements. 

To manage your author IDs in Elements navigate to My Profile > Settings > Automatic claiming and confirm whether or not the author identifier is yours. It is strongly recommend that authors curate the publisher identifiers associated with their name. You should only have one identifier per publisher. For example, if you have multiple Scopus Author IDs, you can request that Scopus merge these. Maintaining one profile per publisher will help Elements understand your outputs and help you calculate metrics such as the h-index.

DRO is Deakin's research repository. It keeps a record of all research outputs by Deakin staff. Publications should be deposited through Elements to go into DRO.

To search for your publications in DRO:

1. Access DRO
2. Search by the author name or a publication title
3. Within one of the records listed, click on your name (the name is hyperlinked and in red for current staff only)
4. You are now viewing all records associated with a researcher within DRO, despite the format of their name used on the publication
5. The URL is direct to your ID on DRO, and can be shared.

• Staff can make changes to some of the profile fields - such as Career Highlights and Research Interests, by logging into the Profile System. After editing these sections, go to the Changes tab, select the changes you have made, and then click on Publish selected changes. Changes will appear in your profile after being approved by the HR.
• Publications tab displays only reportable publications from Elements and cannot be edited in the profile system. To ensure your publications are appearing in your profile, check that you have claimed and deposited all your publications in Elements.
• Funded Projects at Deakin, and Supervisions data is fed from other systems. Contact Deakin Research for help with these parts of your profile.