Managing your staff profile with Find an Expert

The name that appears in your profile, including formatting, has been imported from either DeakinPeople (for staff) or Callista (for graduate researchers). You may want to change that name for some reason, for example, it may not be your preferred name, or it may not correctly display non-English characters. To address this Elements lets you specify a preferred name.

Specifying a preferred name will override the name that was imported into Elements from DeakinPeople or Callista, changing how it displays throughout Find an Expert and Elements. Your preferred name, but not the original version, will be searchable in Find an Expert.
 

Note

Changes will not affect how Elements searches for your publications. This is configured by your Elements name-based search settings. See our Managing your research outputs at Deakin guide for more information.
 

Setting a preferred name

To update your profile with your preferred name, follow these steps:

1. Go to the Elements Account Settings page
2. Scroll down to the Preferred Name section
3. Enter your preferred First Name and Last Name
4. Click on Update preferred names.
    

Alert

If there is an error in your name, setting a preferred name in Elements will not correct the error in the source systems. If there is an error, you will need to contact DeakinPeople (for staff) or Callista (for graduate researchers) to have it corrected there.
 

Adding pronouns

You can choose to include pronouns on your profile, which will appear on your Deakin Profile page, underneath your name. Follow these steps to add pronouns:

1. Go to the Elements Account Settings page
2. Scroll down to the Pronouns section
3. Enter your preferred pronouns. This field is limited to 20 characters.
4. Click on Update pronouns.
    

It is important to upload a profile picture so that you’re easily recognisable to internal staff. Use a recent image that meets the criteria set out in the Deakin style guide on Staff headshot photography style. 

Your profile picture should be a professional-style photo of you with appropriate background and lighting. If you prefer to take a photo of yourself in the lab or other work setting, just make sure that you’re recognisable from the image.
 

Uploading your profile picture

To upload a photo to your Find an Expert profile follow these steps:

1. From Edit mode, click on Manage photo (see Where to edit your profile).
2. If you alread have a photo and you wish to replace it, select Remove photo
3. Click Browse and choose the photo you wish to upload from your files or you can drag the photo file into the space provided.
4. To adjust or crop the photo, you can use the zoom or click and drag the image to centre it. The preview allows you to see how your changes will display.
5. Click Save and the image will be displayed on your profile.
    

Using your LinkedIn profile picture

If you don’t have an appropriate photo to use on your profile, you should consider using your LinkedIn profile picture, as long as it meets the Deakin style guidelines. To reuse your LinkedIn photo follow these steps:

1. Go to your LinkedIn profile and right-click on your profile image.
2. Click Save As and save your profile picture to your preferred location.
3. Upload the saved image to your existing Deakin researcher profile.
    

Your Deakin email address is automatically included on your profile. It can be set as Public or Private, but you cannot edit or delete it.
 

Add additional email addresses

You can add additional email addresses if that is your preferred way for people to contact you. These will display with your Deakin email in the left-hand hero bar in Find an Expert. To add an email address:

1. Navigate to your Elements Profile (see Where to edit your profile)
2. Click the Edit button, next to the listed email address, then Add email address
3. Select the type, either work, personal or other
4. Enter or modify the email address
5. Set the privacy level to either Public or Internal (Deakin Only)  
6. Click the Update button to save the email address to your profile.
    

Delete an additional email address

To remove an additional email address from your profile:

1. Click the Delete button (rubbish bin icon) next to the listed email address  
2. At the prompt “Are you sure you wish to delete this email address?”, click OK.
    

Phone numbers display in the left-hand hero bar in Find an Expert. Your Deakin phone number is automatically included on your profile. You can set it as Public or Private, and you can edit or delete it.
 

Add an additional phone number

You can also add additional phone numbers if that is your preferred way for people to contact you.

1. Navigate to your Elements profile (see Where to edit your profile).
2. Click the Edit Button, next to the listed phone number, then Add phone number. 
3. Select the type, either Fax, Lab, Mobile or Work.
4. Enter an extension if relevant.
5. Enter or modify the phone number.
6. Set the privacy level to either Public or Internal (Deakin only).
7. Click the Update button to save the phone number to your profile.
    

Delete an additional phone number

To remove a phone number from your profile you need to:

1. Click the Delete button (rubbish bin icon) next to the listed phone number.
2. At the prompt “Are you sure you wish to delete this phone number?”, click OK.
    

See Update your bio, research interests and teaching summary.

Under the Labels section of your Elements profile you can tag your profile with labels from the Fields of Research and research strengths schemes. These will appear on the About Me tab of your Find an Expert profile.
 

Note

You can also add UN Sustainable Development Goal labels to your profile in Elements, but these do not display anywhere in Find an Expert.
 

Fields of Research (2020)

Fields of Research (FoR) labels are derived from the Australian Bureau Of Statistics’ 2020 Australian and New Zealand Standard Research Classifications (ANZSRC). They are used as a filter in Find an Expert search.

For existing staff, up to six FoR labels may have been applied to your profile automatically, via an algorithm that scans your research outputs for the most often applied FoRs. You can manually remove and/or add FoRs labels at any time, as appropriate.
 

Research strengths

These labels refer specifically to Deakin's research strengths, as determined by data collated by Deakin Research Marketing. There are 215 strengths to choose from in the drop-down menu, and as many as apply can be added to your profile. As with FoRs, research strengths is one of the labels used as a filter in Find an Expert search results.
 

Adding or removing labels

You can add and remove Fields of Research and research strengths on your profile by following these steps:

1. From Edit mode (see Where to edit your profile), scroll down to the Labels section. You will be presented with a Manage labels option for each of the label types.
   
   
    
2. Search for the applicable label in the drop-down menu and click Add. You can add as many labels as appropriate from each label type.
3. To remove a label simply click on the cross next to the label name.
4. To add new labels, you will need to search the label name or code in the search field, add a percentage (if applicable/required) and click Add. Then Save changes.
   
   

Your current, primary position will be displayed automatically as your Deakin University appointment. You can add any additional/previous academic appointments and non-academic employment under the Experience section of your Elements profile. These will display as ‘Academic Positions’ and ‘Non-academic Positions’ respectively, in the About Me tab of your Find an Expert profile.

To add academic appointments or non-academic employment:

1. From Edit mode (see Where to edit your profile), scroll down to the Experience section and click on the Add appointment or Add Employment button.
2. Enter your information.
3. Set the Privacy level to be either Public or Internal.
4. Click the Update button to save the Appointment/Employment to your profile.
    

Degrees, certifications and postgraduate training appear in the Education section of your Elements profile, and in the About Me tab in Find an Expert.
 

Editing the Education section

To add your degrees, certifications and postgraduate training to your profile, follow these steps:

1. From Edit mode (see Where to edit your profile), scroll down to the Education section, then under each of the areas, click on the Add button.
   
   
    
2. Enter your information.
3. Set the privacy level to either public or internal.
4. Click the Update button to save the degree to your profile.
    

Languages appear in the Language competencies section of your Elements profile and display in the About Me tab in Find an Expert.

1. From Edit mode (see Where to edit your profile), scroll down to the Language competencies section, then under Languages click on the Add language competency button.
2. Enter the language name
3. Using the toggle buttons, indicate if you can; read, write, speak, understand spoken and/or peer review.
4. Set the privacy level to be either public or internal.
5. Click the Update button to save the postgraduate training to your profile.
    

Web addresses and social media can be updated under the Addresses section in your Elements profile, and display at the bottom of the left-hand hero bar in Find an Expert.

1. From Edit mode (see Where to edit your profile), scroll down to the Addresses section, then under Web addresses click on the Add web address button.  
2. From the Type drop down list select the most appropriate for the web address, such as Blog, Company, Google Scholar, LinkedIn, Portfolio, Twitter etc.
3. Provide a title for the link in the Label field (optional).
4. Paste or type the URL.
5. Set the privacy level to be either public or internal.  
6. Click the Update button to save the web address to your profile.
    

You can add YouTube video links in the Media section of your Elements profile. These will display under Media in the About Me tab on Find an Expert.

While other video servers cannot be linked to at this time, you can add them as a web link which will display in the hero bar. Radio interviews or other audio files can be added as an activity in the Professional Activities tab.

To add a video, follow these steps:

1. From Edit mode (see Where to edit your profile), scroll down to the Media section, then under Videos click on the Add video button.
2. From the Type drop down list select YouTube.
3. Provide a title for the video in the Label field (optional).
4. Paste the YouTube URL into the URL field.
5. Add a short description about the video in the Accessible description field.
6. Set the privacy level to be either public or internal.  
7. Click the Update button to save the web address to your profile.
    

Your title (e.g. Dr, Mr, Mrs, Miss) displays in the left-hand hero bar of your Find an Expert profile. It comes from either DeakinPeople (for staff) or Callista (for graduate researchers). If you require a change to your title, please contact HR.
 

Hiding your title

You can hide your title from displaying on your profile by following these steps:

1. Go to the Elements Account settings page.
2. Scroll down to the Hide title section.
3. Click the toggle to indicate you wish to hide your title from your profile.
4. Click the Update if title is hidden button.
    

Deakin University appointment is your current, primary appointment. It appears under the Experience area of your Elements profile. In Find an Expert it appears both in the left-hand hero bar and as Deakin University Current Appointment in the About Me section.

This information is not editable. Any errors will need to be corrected in the source system. You can manually enter any additional appointment(s) you may have in the Academic appointments or Non-academic employment sections as appropriate.
 

Your campus or location appears under Addresses in your Elements profile (in the field called Mailing addresses), and is part of the left-hand hero bar in Find an Expert. This data is imported from DeakinPeople and cannot be edited, though you can choose whether to display or hide it in your profile. Contact PeopleConnect if this data needs updating (see Address incorrect information on the Further support page).
 

These three pieces of data appear in the About Me tab and the left-hand Hero Bar in Find an Expert. They are imported weekly from DeakinPeople (for staff) or Research Master (for graduate researchers) and are not editable. They do not appear in your Elements profile. An error in any of these will need to be corrected in the source system (see Address incorrect information on the Further support page).
 

Note

Only full members of Strategic Research and Innovation Centres will have the centre listed on their profile.

Availability for supervision indicates your availability for principal supervision only, not associate supervision. It appears in the About Me tab in Find an Expert and is imported weekly from Research Master. It is not editable and does not appear in your Elements profile. If this data is incorrect it will need to be corrected in Research Master (see Address incorrect information on the Further support page).