If you are having trouble opening RIS or ENW files in EndNote, you may need to tell your computer to use EndNote as the default program to open them.
Note: You may need to carry out the steps below separately for both RIS and ENW files.
A number of Mac users who have upgraded to macOS Sierra, High Sierra or Mojave have reported receiving the error message “This Library is currently being used by someone else. Try opening it again later.”
This is a known problem. A solution that has worked in some cases has been to ensure that the user’s EndNote files (the .enl file and .data folder) are not stored in a folder that backs-up to the Cloud.
If the problem persists, there is a workaround which should avoid the problem.
Sometimes PDFs that have previously been attached to references in EndNote can no longer be opened within EndNote. You may receive an error message such as: "The following file could not be opened. This may occur for a number of reasons including, but not limited to: the file is corrupt or the relative link was deleted."
The problem is caused by broken links between your EndNote library and attached PDFs. To prevent broken links occurring:
You can identify which PDFs have broken links in EndNote by using Find Broken Attachment Links (under the Library menu).
To fix broken links in your EndNote library, you can:
References from the Library Catalogue and Deakin Research Online require an import filter to work with EndNote:
These filters are included in the EndNote version installed from Deakin software library. However, if they are not in the list of connection files of your EndNote program, you can manually add them by following these steps:
Click on the Deakin_Encore import filter (or deakinu_DRO import filter) below and save the file into the EndNote Filters folder located on your hard drive:
If the above instructions don't work:
Once a filter has been saved you will need to select it in EndNote:
Unlike many software programs you may be more familiar with, such as Microsoft Word or Excel, EndNote will, for the most part, automatically save changes that you make in your EndNote Library. In some situations, such as when manually creating a new record, or attaching a PDF to a record, EndNote will not automatically save your changes. It will however, always prompt you to save when you try to close the window or move out of the record. To save changes you have made to your EndNote library at any time, you can either use the keyboard shortcut (i.e. hold down Ctrl and S button) or go to File and select Save. If save is greyed out and cannot be selected, then you have no unsaved changes in your EndNote library.
If you get an error message that your EndNote library is damaged, you might be able to recover the damaged library using EndNote program:
Yes! If your EndNote library becomes damaged, and you have tried to recover the library or recreated the .enl file but this has not fixed it, you can create a new EndNote library from the EndNote citations in your Word document!;
Open your word document. Go to EndNote 20 tab, and click on drop down arrow next to Export to EndNote and select the first option, Export Traveling Library.
Click A new EndNote library as the option to export the references to.
Click OK
Choose where you would like to save the new library that will be created containing your references and give it a name. By default it will be named Untitled
A dialog box will appear to inform you that the export is complete. Then simply open the newly created library which should now contain all your references.
An alternative way of importing references into EndNote library is using the EndNote online search feature. On Mac systems the Deakin library search is not one of the options. To add Deakin University Library Catalogue as one of the options in EndNote online search:
Yes! You can import a single PDF into your EndNote library, or you can import an entire folder of PDFs into your EndNote library at the same time. Instructions for importing references into EndNote from PDFs are found on the Working with PDFs page of this guide.
Windows users:
Mac users:
You can sync your EndNote library between two desktop computers. Watch the EndNote Sync video from EndNoteTraining YouTube channel for instructions.
Deakin authentication URL path should be included in the installation, however, you may need to optimise EndNote in order to be able to search for journal articles that Deakin University Library subscribes to:
There are three main steps to exporting references from EndNote into Excel. The first is to remove carriage returns, the second is to select the Tab Delimited referencing style, and the final step is to export into Excel:
EndNote’s tab delimited output style retains carriage/hard returns in some fields (e.g. authors, keywords, abstract). These carriage returns in all fields expect the author field, messes up imported data in Excel (e.g. carriage returns in the keywords field causes each keyword to appear on a separate row in Excel rather than in the same column). A work-around for this issue is to use EndNote’s find and replace feature and change the carriage return to something else, like a slash (i.e. /). The best way to do this is to remove hard returns from all fields in EndNote, and then add the returns back for the authors field (as this field actually needs the return to work properly).
Instructions to remove carriage/hard returns:
You can now export your references to Excel.
4. Open a blank Excel document. Go to File and then Open. Go to where on your computer you saved your export text file. Using the drop down menu, select Text Files as the file type. Click on your file and then click on Open
The file will open within Excel. You will likely need to expand the columns and you will need to add the headers at the top of the columns, however the content should come through correctly within the appropriate columns.
Step 1: In Mendeley
Step 2: In EndNote
For instructions please see EndNote and LaTeX guide.
By default, EndNote uses curly quotes for unformatted citations: e.g. {Lipton, 2017 #66}. If you want to use curly quotes in your written text, however, EndNote may also try to format these as citations, resulting in a "Select Matching Reference" error message.
There are two ways to avoid this problem.
Please see the instructions for Merge Word documents in the EndNote & Microsoft Word page of this LibGuide.
Please see the instructions for Merge Word documents in the EndNote & Microsoft Word page of this LibGuide.
You may first notice that you have accidentally inserted two copies of the same reference in your word document when you see two copies of the reference in your reference list or when the in-text formatting of a reference does not recognise earlier instances of citing that reference (as shown below).
You can relatively easily transform your references so that only one copy of the reference has been cited. This will basically involve replacing all instances of one copy of the reference with the other copy. This process involves three steps:
Step 1: Convert all citations in your document to unformatted citations. Click on the drop down arrow next to Convert Citations and Bibliography, and select Convert to Unformatted Citations
Now that the references are unformatted, you can see that they have different record numbers (i.e. 37 and 46) even though they are both the same reference.
Step 2: Manually change one of the references to be the same record number as the other reference. Because you are in unformatted mode, you can use the keyboard to delete the old number and type the new number in (As you can see below, I have replaced the second citation with number 37 to match the first citation).
Step 3: Click on Update Citations and Bibliography (return to formatted mode)
Done! Your document should have automatically updated to only have one version of the reference in the reference list.
N.B. If you have cited both versions of a reference many times throughout a long document, and searching through the document to manually change each one would take a long time, you can use the word function of Find and Replace to make this process faster. i.e. Still complete step 1 (converting to unformatted citations first). Then at step 2, use Find and Replace to search for the reference by author, year and record number, then simply replace with the version you wanted to keep:
Follow this instruction if EndNote tab does not appear in MS Word:
First of all, make sure you have the latest update of Microsoft Word and EndNote by clicking on Help menu and then Check for Updates.
If you don't see the EndNote option in the list of toolbars (it's usually the last one) or for MS Word 2016, follow these steps:
As a general rule, there is no way to convert your bibliography directly into EndNote but there are other programs out there that can help you
Exception:
If you are working in the biomedical area, and your bibliography consists largely of journal articles that would be included in the Pubmed database, you should be able to use the HubMed citation finder to automate much of the transfer to EndNote.
The following is an advanced procedure. We recommend that you do not attempt to make the changes described unless you have previous experience editing or deleting Windows Registry keys.
The problem is a damaged Word Data registry key. To solve this problem you need to Delete the Word Data registry key:
If Word starts and works correctly, you have resolved the problem.
If the problem is not resolved, restore the original Word Data registry key:
Quick Fix: Hit ALT+F9 (Option+F9 on Mac) on your keyboard to toggle field codes. If you are still seeing the codes, proceed with the steps below:
Windows:
Macintosh:
No. Although you may have noticed that under the REFERENCES tab in word is an Insert Citation button as shown below:
We do not recommend using this to insert EndNote citations in word. Instead, use the Insert citation command from within the EndNote tab further along the word toolbar as shown below:
Citing corporate authors is a little more complex than citing works written by one or more individuals. The approach you take to citing corporate authors can vary depending on how many times you expect to cite that corporate author in your text. Below is just one suggestion for how to cite corporate authors.
Step 1 Reference record in EndNote
Depending on the requirements of your referencing style, either enter corporate author names as the full name of the organisation followed by a comma (i.e. Australian Institute of Health and Welfare,) or enter the full the name of the organisation followed by the abbreviated name in parentheses and then a comma (i.e. Australian Institute of Health and Welfare [AIHW],)
When you cite in Word, the author name will appear exactly as you have entered it into EndNote. For example, if you choose to include the abbreviation in your EndNote record, the abbreviation will appear within the in-text citation and the record in your reference list.
Step 2 Edit appearance of all subsequent citations to this corporate author
All additional in-text citations will also show the full author name, however many referencing styles allow subsequent citations to only include the abbreviation in place of the author name, i.e. (AIHW, 2013) rather than (Australian Institute of Health and Welfare, 2013).
To achieve this, you will need to edit the appearance of each subsequent in-text citation:
If you read an article or book which cites or quotes some information that you want to use, always refer to both the original source and the source where you found the information. The words cited in (as cited in) or quoted in (as quoted in) and the page number where the article was cited are used to indicate how the information from the original source has been used in the article you have read.
Example:
In-text citation:
According to Browns (as cited in Stuhmcke, 2001, p. 56) ...
Reference list:
Stuhmcke, A 2001, Legal referencing, 2nd ed, Butterworths guides, Butterworths, Sydney
To find out how to add journal abbreviations to EndNote please see Journal abbreviations page of this library guide.